FAQs - Apprenticeship Assessments

The training provider is responsible for selecting and negotiating the price with the Apprenticeship Assessment Organisation unless the employer wishes to do so directly. A list of approved Apprenticeship Assessment Organisations can be found from the Department for Education’s apprenticeship provider and assessment register (APAR) .

Smart glasses present several risks during assessments:

• Cheating: Hidden internet access, stored notes, or other unauthorized resources.
• Covert Communication: Cameras and microphones enable discreet communication with others, potentially compromising test integrity.
• Recording Assessment Content: Audio and video recording capabilities could lead to the distribution of sensitive test materials.
• Detection Challenges: Modern designs resembling traditional eyewear make detection difficult.
• Unfair Advantage: Uneven playing field for learners with access to the technology.

Common issues with gateway to completion rejections are due to gateway authenticity forms submissions being inconsistencies or having incorrect details.

Common areas:

• Incorrect details on gateway form. For example- does the apprentice name on the gateway form, match the name on the apprentices certificates, or will a deed poll be required to show proof of new name.
• Inconsistent dates on form (signature dates must be the day of the gateway meeting or after, not before).
• Incorrect ULN’s. Unique Learner Number consists of a 10-digit number and is unique to the individual learner. This is required to claim the learners certificates.
• Incorrect D.O.B’s- Does this match the date of birth on the learners certificates.
• Typed signatures (needs to be a wet signature or a digital signature) support for this can be accessed through our Portal system.
• Meeting the minimum requirements for length of time on program.
• Documents not being filled in out in full.

This is the earliest anticipated gateway to completion date for the apprentice(s) on that course run.

The outcome for each individual assessment and the overall grade is provided to the training provider through The Portal system, who is then responsible for informing the apprentice and the employer. Results will be released within 10 working days of the assessment being undertaken.

Where there is a knowledge test as one of the required components of the Apprenticeship Assessment, results are normally released within two (2) working days.