As many learners as possible should receive grades for their vocational qualifications within the academic year as possible.
If you are concerned that this is not going to be possible, please do not simply extend your course into next academic year without speaking to a member of the Open Awards team to explore whether we can award your learners using an alternative method of assessment.
For on-screen and on-demand assessments, invigilated by the Centre, simply edit the schedule as normal to cancel it or to mark which learners attended or did not attend.
If a learner does not attend or the assessment does not go ahead as planned, as long as the schedule on XAMS is updated with this information, this will not be marked as an 'attempt' so you will be able to re-schedule. There is no charge associated with rescheduling assessments that do not go ahead as planned.
For paper-based assessments that are cancelled prior to papers being dispatched, there will be no charge. Where an assessment is cancelled once papers have been dispatched this will be chargeable. For functional skills assessments where Open Awards are providing the invigilation, if the assessment is cancelled within five working days, the full fee for invigilation is chargeable. Where cancelled outside of five working days a £15.00 cancellation fee will be incurred.
Yes, if there are alternative units available within the qualification you are offering that are more suited to online delivery, you can change your course to include these units as long as the rules of combination will still be met and your staff are suitably skilled to assess the units.
Please contact firstname.lastname@example.org to request a change to your course.
This information will be used to pre-populate the EARS report when you download it from the Portal and will save you needing to manually enter unit information for each learner.